2024 Conference Details Coming Soon. Stay Tuned!

Sponsor and Exhibitor Guidebook

Thank you for joining us for the 2022 Solar Power and Energy Storage Mountain West Conference. We are excited to host industry professionals from around the nation who will gather together to share a collective interest in solar and energy storage in the Mountain West region.

To enjoy the conference to the fullest and maximize the value of your investment, please read through the following information and be sure to note all important dates and checklists.

Please contact the following individuals if you have any questions:

SPONSOR CHECKLIST

(Sponsors with Exhibits will also reference the Exhibitor Checklist Below)

  • As Soon As Possible: Don’t wait to register your attendees online. 
  • As Soon As Possible: Book your hotel room at the Hilton Denver. 
  • As Soon as Possible: Send a vector file of your logo (EPS or TIF preferred) to Anna Dunn. 
  • By January 4: To receive discount pricing on exhibit products and services from Freeman, order by this date. 
  • By January 13: Receive at least one dose of the Johnson & Johnson vaccine, or two doses of the Moderna or BioNTech, Pfizer
  • By January 14: Ship out attendee conference bag items to Shannon Koch. Attendee conference bag items must be received by January 21 in order to be included.
  • By January 14: Send ads for the official conference program to Anna Dunn (If applicable to sponsor level).
  • Prior to Shipping: To ship any sponsor-level specific promotional items, complete the Freeman order form and email it to ExhibitorSupport@freeman.com. (If applicable to sponsor level).
  • By January 24:  All items going to Freeman’s warehouse must arrive by this time or additional charges will be applied.(If applicable to sponsor level).

EXHIBITOR CHECKLIST

  • As Soon As Possible: Don’t wait to register your attendees online. 
  • As Soon As Possible: Book your hotel room at the Hilton Denver. 
  • By January 4: To receive discount pricing on exhibit products and services from Freeman, order by this date. 
  • By January 13: Receive at least one dose of the Johnson & Johnson vaccine, or two doses of the Moderna or BioNTech, Pfizer
  • Prior to Shipping: To ship additional decorative items for your booth, complete the Freeman order form and email it to ExhibitorSupport@freeman.com
  • By January 24: All items going to Freeman’s warehouse must arrive by this time or additional charges will be applied.
  • By January 24: If you need access to the loading dock to deliver items on load-in day, complete loading dock access form and email to Patricia Martinez.
  • By January 24: If you need additional AV equipment for your booth, complete Encore exhibitor order form and email it to Jeremy Gunderman.

SPONSOR DETAILS

Register Attendees Online:

Redeem your complimentary conference passes allotted by your sponsorship level by using the comp code sent to you by Jason Henderson. 

For any additional attendees, register online by January 14, 2022 to secure the best rates.

 

Hotel Information:

Demand is high – Make sure to book your room as early as possible to ensure you get a good room.

2022 Solar Power and Energy Storage Mountain West will be held at the Hilton Denver City Center Hotel and Conference Center.

1701 California St.

Denver, CO 80202

Rooms purchased through COSSA’s exclusive event link will be able to access the best room prices at the Hilton. Conference attendees will receive a rate of $155 /night. For special room rates, book your luxury hotel room by January 17.

Looking to explore more in Colorado? Discounted room rates are available January 27 through February 6.

 

Parking:

For full instructions, see linked document.

  • Location: Plaza Garage 1820 California St 
  • Price: $34/day (Sunday-Thursday)

 

Logo:

Send a vector file of your logo to Anna Dunn at adunn@cossa.co prior to order dates to ensure your logo is included on the  conference signage and official program. Preferred file types are EPS or TIFF. Next are AI, SVG or PDF. 

 

Special Promotional Signage:

Depending on your sponsorship level, you will receive special promotional opportunities. These materials can be shipped, delivered through the loading dock, or brought in-person by your attendees. Shipping details are provided in the section “Shipping Information” on the Exhibitor Details page, page 8.

Once the items arrive, they must be delivered to Shannon Koch and the Done and Done Events team at the Registration Desk. Done and Done staff will be responsible for setting up promotional materials at the proper time. 

The Registration Desk will be will be open on:

Monday, January 31: 12-6pm (Encouraged Delivery Window)

Tuesday, February 1: 7:30am-6pm 

Wednesday, February 2: 7:30am-5pm

 

Applicable Sponsorships: Title, Terawatt, Gigawatt 

If your company selected one of the above sponsorships, you have the option of bringing company signage for additional exposure. We recommend utilizing banner stands, retractable banners with a maximum size of 48″ x 90″. Maximum of two banners total.

 

Applicable Sponsorships: Networking Breakfast/Coffee/Lunch/Happy Hour

If your company selected one of the above sponsorships you have the option of bringing company signage for additional exposure to be placed around the food service area. We recommend utilizing banner stands, retractable banners with a maximum size of 48″ x 90″. Maximum of two banners total.

Specific food station signage will also be provided by COSSA, which includes special sponsorship recognition with your logo. These will be tabletop signs for the food service stations. 

 

Program Ad:

Sponsors receive the ability to feature their business in the official conference program. The size of the advertisement changes according to sponsor level. 

Title Sponsor, Terawatt Sponsor: Full Page, 8.5” x 11”

Gigawatt Sponsor: Half page, 8” x 5”

Megawatt Sponsor: Quarter page, 3.875” x 5”

Ads should be at least 300 ppi. Preferred high-resolution file formats are (in order of preference) EPS or TIFF, PDF, JPEG, PNG.

Ads should be sent to Anna Dunn at adunn@cossa.co by January 14th. 

 

Attendee Conference Bag:

For inclusion in the attendee conference bag, please ship all materials by January 14, to ensure that they arrive by end of day Friday, January 21.

Examples of items that can be included in the attendee conference bag include:

  • Up to an 8.5” x 11” sales flier or brochure
  • Wireless phone chargers, portable battery chargers
  • Fun and useful conference swag items
  • Sponsors are allowed one item and flier/brochure max

Email Shannon Koch when materials are shipped, so that she can verify receipt: Shannon@DoneandDone.Events

Mail to:

Done and Done Events

Attn: Shannon Koch

2205 W. 136th Ave., Suite 106

Mailbox #211

Broomfield, CO 80023

EXHIBITOR DETAILS

Register Attendees Online:

Redeem the two complimentary conference passes that come with your exhibit by using the comp code sent to you by Jason Henderson. 

For any additional attendees, register online by January 14, 2022 for the best rates.

 

Hotel Information:

Demand is high – Make sure to book your room as early as possible to ensure you get a good room.

2022 Solar Power and Energy Storage Mountain West will be held at the Hilton Denver City Center Hotel and Conference Center.

1701 California St.

Denver, CO 80202

Rooms purchased through COSSA’s COSSA’s exclusive event link will be able to access the best room prices at the Hilton. Conference attendees will receive a rate of $155 /night. For special room rates, book your luxury hotel room by January 17.

Looking to explore more in Colorado? Discounted room rates are available January 27 through February 6.

 

Parking:

For full instructions, see linked document.

  • Location: Plaza Garage 1820 California St 
  • Price: $34/day (Sunday-Thursday)

 

Shipping Information:

Are you shipping your items in advance of the conference?

  • Expect a full shipping information kit to be sent directly from Freeman
  • For any questions regarding the kit, contact Freeman directly
  • Items must arrive at Freeman’s warehouse by January 24 to avoid additional charges. 

Are you sending items to the Hilton’s loading dock?

If you need access to the loading dock to deliver items on load-in day, complete loading dock access form and email to Patricia Martinez.

Are you looking to order exhibit products?

  • Freeman also offers full-exhibit services including printing, design, and special exhibit needs.
  • Create Account on FreemanOnline and order through the online portal.
  • Expect a direct follow-up from Freeman

 

Audio Visual Needs:

If you need power, dedicated internet or additional AV equipment for your booth, complete the Encore exhibitor order form and email to Jeremy Gunderman

 

Expo Hall Details (Day Of):

Load-In and Exhibit Set Up

  • Monday, January 31 from 12pm-6pm
  • You can preview where your booth is here.

Expo hall hours

  • The expo hall will be open to attendees during the following hours:
    • Tuesday, February 1 from 10:30am-6pm
    • Wednesday, February 2 from 10:30am-5pm
  • It is required that your exhibit is staffed during these times.
  • For the complete conference timeline, please visit our website: solarstoragemountainwest.com/agenda/

What can you expect already at your exhibit?

  • Your exhibit includes:
    • 1 table with black linens, 2 chairs, 1 trash bin, 1 sign with organization name, and Pipe and drape

Did you ship your items through Freeman?

  • If you shipped items to Freeman, they will be waiting for you at your exhibit.

Are you planning on using the Hilton loading dock?

  • If you need to unload your exhibit items at the Hilton via their loading dock:

 

Load out

  • You can start to dismantle your exhibit Wednesday, February 2 at 5pm.
  • Conference regulations require that no exhibitor may dismantle before this time.

ADDITIONAL DAY-OF DETAILS

Day-Of Registration:

Registration will be open on:

Monday, January 31: 12pm-6pm

Tuesday, February 1: 7:30am-6pm 

Wednesday, February 2: 7:30am-5pm

 

What you will need to bring:

Attendees will be required to provide proof of vaccination to gain access to the conference. COSSA recommends using the MyColorado app to create a virtual version of your vaccine card for easy check in at registration. Your personal vaccine card and driver’s license will also be accepted.

 

Day-Of Schedule:

See full agenda, including panel times, here.

 

Monday, January 31, 2022

12 pm             Expo Hall Opens to Exhibitors (Closed to general attendees)

12m            Conference Registration Begins

6pm             Expo Hall Setup Closes

Conference Kicks off with Opening VIP Reception

 

Tuesday, February 1, 2022

    10:30am – 6:00pm     Exhibit Hall Open to Attendees

 

Wednesday, February 2, 2022

    10:30am – 5:00pm    Exhibit Hall Opens to Attendees

    5:00pm        Load out for exhibitors begins

COVID-19 INFORMATION

Vaccination

We will be requiring proof of vaccination in order to attend the conference. Attendees must have received the Johnson & Johnson vaccine, or the second dose of Pfizer or Moderna, by January 13, 2022. 

Masks

COSSA is closely monitoring local guidance and mandates regarding masks. Denver County has imposed a mask mandate that will require masks to be worn indoors from November 24, 2021 until January 3, 2022. We will update our guidance on our website as we things develop:  solarstoragemountainwest.com/covid-19-and-safety/ 

Other PoliciesAttendees must follow all policies set by local authorities and the venue. This includes health and safety policies and posted instructions while in the venue and on venue grounds.